Annual Notification of Student Rights Under FERPA
As a student at the University of Northern Colorado (UNC), you have certain rights concerning your education records under the Family Educational Rights and Privacy Act (FERPA). These rights include:
- The right, with some limitations, to inspect and review your education records within a reasonable period of time of your request.
- If you would like to review a record that the University maintains about you, please submit a written request to the Office of the Registrar that identifies the records you wish to inspect. The Office of the Registrar will arrange access (coordinating with appropriate offices) and notify you within 45 days regarding the time and place where records may be inspected.
- The right to request amendment of your education records, if you believe that they are inaccurate or misleading.
- If you believe that your record contains inaccurate or misleading information, you may submit the Request to Amend or Remove Education Records form to the Office of the Registrar clearly identifying the part of your record that you want amended and specify why it is inaccurate or misleading.
- If your request to amend your record is denied by the Records Custodian, you may submit the Request for Formal Hearing to Amend or Remove Education Records form to the Office of the Registrar.
- If you disagree with the Hearing Panel's decision, you have the right to place in your record a written statement commenting on the information in the record and/or stating your reasons for disagreeing with the decision. This explanation will become part of your education record as long as the record is maintained and whenever a copy of your record is sent to any party, the explanation will accompany it.
- The right to consent to disclosures of personally identifiable information contained in your education records, except to the extent the law authorizes disclosure without your consent.
- FERPA generally requires the University to obtain your consent prior to disclosing your education records or personally identifiable information contained in your records. One exception, which permits disclosure without your consent, is information about you that the University has designated as "directory information".
- FERPA directory information is information contained in your education record that generally would not be considered harmful or an invasion of privacy if disclosed. Under current UNC policy, the following information is designated as directory information:
- Student name
- Student address and phone number (including local mailing and permanent addresses)
- Email address
- Date of birth
- Dates of attendance
- Full or part-time enrollment
- Student classification
- Major field of study
- Degrees pursued or being pursued
- Degree conferred and dates
- Honors, awards and publications
- Most recently attended educational institution
- Participation in officially recognized sports and activities, past and present
- Physical factors of athletes
Although these items are designated by UNC as directory information, only a limited amount of this information is routinely disclosed by UNC officials and the University retains the discretion to refuse to disclose directory information if it believes such disclosure would be an infringement of your privacy rights.
FERPA directory information, as used in this policy, should not be confused with the directory information UNC lists in the on-line student directory.
UNC may change the designation of directory information from time to time. You will be notified of any changes in designation.
Annual notification of students rights under FERPA may also be found in the front of current catalogs for both undergraduate and graduate students.
If you have a concern about the University's compliance with FERPA's requirements or need more information about student rights, please call the Registrar's Office at 970-351-2231. You also have the right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Ave, SW
Washington, DC 20202-5920