Withdrawals
If you need to withdraw from one or more courses, but not your entire schedule, you may do so on URSA through the individual course withdrawal deadline.
- Individual course withdrawals will not be allowed after the deadline. See the Short Course calendar for courses that do not meet the entire semester.
- If you are unable to withdraw through URSA, please contact the Registrar's Office at 970-351-2231.
- If you have financial aid, the withdrawal may impact your aid. Please contact the Office of Financial Aid at 970-351-2502 or visit their website at http://www.unco.edu/ofa/aid/maintaining/index.asp.
There is no adjustment made to the tuition.
If you need to completely withdraw from the current semester, whether you are returning or not, you must contact the Registrar's Office at 970-351-2231 to complete this process.
If you are unsure if withdrawing is your best option, please contact a member of our Bears MATR Team to discuss all of your options. You may reach one of our team members at 970-351-3393 or bearsmatr@unco.edu. (Please include your name and last four digits of your Bear number in your email). They can help you weigh your options and assist with the withdrawal process.
- The withdrawal must be done by the complete schedule withdrawal deadline of the semester; withdrawals after the deadline will not be permitted. See the Short Course calendar for courses that do not meet the entire semester.
- If you have financial aid, please contact the office of Financial Aid at 970-351-2502 prior to withdrawing to determine the effect of the withdrawl on your aid. You may also visit their website at http://www.unco.edu/ofa/aid/maintaining/index.asp.
- You will be asked to complete a withdrawal survey.
- You will receive a grade of "W" on your transcript for each course that has not be completed. The grade of "W" does not impact your GPA. Grades for courses that have been completed during the current semester will remain on the transcript.
Tuition may be adjusted based on the following schedule:
Spring 2013 Complete Schedule Withdrawal |
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|---|---|---|
January 14, 2013 - May 10, 2013 |
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| Dates | Tuition charged* |
|
| January 29, 2013 through February 7, 2013** | 25% |
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| February 8, 2013 through March 11, 2013** | 50% |
|
| March 12, 2013 through March 28, 2013** | 75% |
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| March 29, 2013 through April 18, 2013** | 100% |
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| No withdrawals allowed after April 18, 2013 | ||
| *New Student Success Fee is non-refundable, other course fees may also be non-refundable. See Costs for detailed information. **Must be completed in the Registrar's office by the end of the business day. |
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Please allow 7-10 business days for tuition adjustment processing. |
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Financial Aid Recipients
If you withdraw from school prior to completing 60% of a term, you may be required to repay a portion of the federal financial aid that you received for that term. Federal aid includes Federal Stafford Loan, Federal Perkins Loan, Federal PLUS Loan, Federal Pell Grant and Federal Supplemental Educational Opportunity Grant. You will also be placed on financial aid suspension—see “Standards of Satisfactory Academic Progress”.
If you receive all non-passing grades, you will be classified as “Unofficially Withdrawn” and Financial Aid will use the 50% point of the semester for the Return of Title IV Fund Calculation. We recommend that you try to complete one class, if possible, to avoid any financial hardship imposed by this regulation. If you are planning to leave school, it is important that you follow the formal withdrawal procedures with the Registrar's Office and you understand your financial obligations.
For more information on how your withdrawal will impact financial aid, please visit http://www.unco.edu/ofa/aid/maintaining/Withdrawing/index.asp
Students with Housing and Dining Contracts
Housing and Residential Education and Dining Services will follow the University rate schedule with the first ten days being charged at the daily rate up to the 25% withdrawal charge.
Student Health Insurance
If you are covered under the University student health insurance, please contact the office at 970-351-1915 to determine the effect of a University withdrawal on your insurance coverage.
If you plan to leave the University between semesters, you will need to complete the Undergraduate Exit Survey to complete the withdrawal process.
(If you are withdrawing during the current semester, do not complete this process. Please see the current semester withdrawal tab).
This survey will take less than 5 minutes to complete and will provide valuable information to help us improve the UNC experience for all students. The following offices will be notified:
| Office of the Registrar 970-351-2231 registrar.information@unco.edu |
Registration for any future semesters will be dropped. |
| Office of Financial Aid 970-351-2502 ofa@unco.edu |
Financial Aid will be cancelled. If you are transferring, please make sure you change the school code on your FASFA. |
| Office of Housing and Residential Education 970-351-2721 housing@unco.edu |
If you have not checked out of the dorm, please contact the Office of Housing and Residential Education to complete the checkout process. |
Please note:
- If you are registered for a future term and do not complete this process, you will be held financially responsible for applicable tuition, fees, housing and any other associated charges. You will have 90 days from the end of the course(s) to appeal for a reduction in those charges. See Non-Attendee Retroactive Withdrawal under the Appeals tab.
If you are unsure if leaving UNC is your best option, please contact a member of our Bears MATR Team to discuss all of your options. You may reach one of our team members at 970-351-3393 or bearsmatr@unco.edu. (Please include your name and last four digits of your Bear number in your email). They can help you weigh your options and assist with the withdrawal process.
If, at any time, you wish to return to the University, please contact Registrar's Office at 970-351-2231 or Bears MATR at 970-351-3393.
If you plan to leave the University between semesters, you will need to complete the Graduate Exit Survey to complete the withdrawal process.
(If you are withdrawing during the current semester, do not complete this process. Please see the current semester withdrawal tab).
This survey will take less than 5 minutes to complete and will provide valuable information to help us improve the UNC experience for all students. The following offices will be notified:
| Office of the Registrar 970-351-2231 registrar.information@unco.edu |
Registration for any future semesters will be dropped. |
| Office of Financial Aid 970-351-2502 ofa@unco.edu |
Financial Aid will be cancelled. If you are transferring, please make sure you change the school code on your FASFA. |
| Office of Housing and Residential Education 970-351-2721 housing@unco.edu |
If you have not checked out of the dorm, please contact the Office of Housing and Residential Education to complete the checkout process. |
| Graduate School 970-351-1803 laura.hulsey@unco.edu |
If requested, graduate school file will be closed. |
Please note:
- If you are registered for a future term and do not complete this process, you will be held financially responsible for applicable tuition, fees, housing and any other associated charges. You will have 90 days from the end of the course(s) to appeal for a reduction in those charges. See Non-Attendee Retroactive Withdrawal under the Appeals tab.
If you are unsure if leaving UNC is your best option, please contact Laura Hulsey in the Graduate School at 970-351-1803 or laura.hulsey@unco.edu. (Please include your name and last four digits of your Bear number in your email).
If, at any time, you wish to return to the University, please contact the Graduate School at 970-351-2831.
The course drop and withdrawal deadlines are strictly enforced. Any request for an exception to these deadlines must be submitted using the Registration Appeal Form.
Course Drop/Withdrawal Appeal During Current Semester
This appeal applies only to current semester registrations and must be filed in the Office of the Registrar prior to the end of the current semester.
- Course drop/withdrawal appeals will only be considered when there were extenuating circumstances beyond your control that kept you from adhering to the normal deadlines. These extenuating circumstances could include medical conditions, death or illness in the family, unanticipated financial problems or University error.
- Factors not accepted for a course drop/withdrawal appeal include, but are not limited to, such things as poor academic performance in a class, time management related situations or lack of adherence to/awareness of University policies or deadlines.
- If you received financial aid, you must have the appeal form signed by Financial Aid prior to submitting to the Registrar's Office. You may visit their website at http://www.unco.edu/ofa/aid/maintaining/index.asp for more information.
- Submission of your request does not guarantee any type of refund.
- All petitions must be in writing and signed by the student, legal guardian, power of attorney, or executor (in case of death). Documentation may be required if the petition is from someone other than the student.
- You should include a written statement describing the circumstances and reasons for the appeal and any required documentation.
Tuition Appeal
A tuition appeal is necessary when you are requesting an adjustment to the tuition and fees that were charged as a result of a complete University withdrawal for a current semester.
- Tuition appeals will only be considered when there were extenuating circumstances that were beyond your control that necessitated a University withdrawal. These circumstances could include medical conditions, death or illness in the family, unanticipated financial problems or University error.
- Factors not accepted for a course drop/withdrawal appeal include, but are not limited to, such things as poor academic performance in a class, time management related situations, or lack of adherence to/awareness of University policies or deadlines.
- All petitions must be in writing and signed by the student, legal guardian, power of attorney, or executor (in case of death). Documentation may be required if the petition is from someone other than the student.
- You should include a written statement describing the circumstances and reasons for the appeal and any required documentation.
Non-Attendee Retroactive Withdrawal Appeal
A non-attendee retroactive withdrawal appeal is permitted if you registered for courses at UNC, never attended the institution, and did not notify the institution to be removed from courses.
The Registrar will determine, in consultation with faculty members, the Dean of Students and others as appropriate, if the retroactive withdrawal should be granted. If your appeal is submitted more than 90 days after the end of the course(s), University Leadership (i.e. - AVP for Undergraduate Studies or the Dean of the Graduate School) approval will be required in addition to the Registrar.
- If granted, the courses will be removed from your transcript and tuition and fees will be adjusted if applicable. Certain charges related to your registration such as student insurance, fines, permits and/or emergency cash advances will be charged at 100%.
- If the petition is denied, you will be charged 100% of tuition and fees, as well as certain charges related to your registration such as student insurance, fines, permits, and/or emergency cash advances.
- All petitions must be in writing and signed by the student, legal guardian, power of attorney, or executor (in case of death). Documentation may be required if the petition is from someone other than the student.
- You should include a written statement describing the circumstances and reasons for the appeal and any required documentation.
Retroactive Withdrawal Appeal
A retroactive withdrawal appeal may be necessary when you experienced extenuating circumstances, or an incident of such trauma and major proportions, that you could not have reasonably been expected to possess the normal capabilities necessary to complete the academic period satisfactorily or complete a withdrawal.
- Factors not accepted for a retroactive withdrawal appeal could include, but are not limited to, such things as poor academic performance in a class, time management related situations, or lack of adherence to/awareness of University policies or deadlines. Partial course withdrawals will not be considered, only complete schedule withdrawals.
- The Registrar will determine, in consultation with faculty members, the Dean of Students and others as appropriate, if the retroactive withdrawal should be granted. If your appeal is submitted more than 90 days after the end of the course(s), University Leadership approval (i.e. - AVP for Undergraduate Studies or the Dean of the Graduate School) will be required in addition to the Registrar.
- All petitions must be in writing and signed by the student, legal guardian, power of attorney, or executor (in case of death). Documentation may be required if the petition is from someone other than the student.
- You should include a written statement describing the circumstances and reasons for the appeal and any required documentation.
